SAN Organization

The SAN (Storage Area Network) is BAVC’s primary, albeit temporary, file storage system for housing AV files and their accessories (such as scripts, transfer logs, etc) only. It does not, and should not, contain documentation pertaining to the department or any employee information. Each capture station in Preservation has direct access to the SAN via Finder, where it is inconveniently named SymplyUltra. For departmental documentation, you will need access to the Preservation Team Drive.
The organization of it is pretty straightforward, but keep in mind the naming convention for folders and files require consistency in order for the scripts to locate the files and work their magic. It is best to copy & paste templates (located on the SAN) for this reason.

Create a New Client Folder

Note: The project folder name should match the Salesforce Opportunity Name.
Create a client folder on the SAN using the naming convention PV(Last two digits of current year) followed by an underscore and the project name.
- Example: PV20_BeyonceKnowles
The PAP naming convention follows the same rule, replacing PV(year) with PAP(current round).
- Example: PAP12_BeyonceKnowles
Copy the folders located under ProjectTemplate and paste them under the newly created client folder.

Keep an eye on the amount of storage left on the SAN. Anytime the amount of available space drops below 7 TB, then files will need to be QC’d and loaded to drives, deleted, or moved before much more can be added.
Low space can cause playback issues with the files already stored there.
Empty the TrashCan on the SAN every morning by dragging the trashed files to your desktop’s trashcan and selecting EMPTY TRASH.

Other documentation is only accessible to employees who can access the Preservation Team Drive or via the IT/OPS team. See a manager or someone from IT if you discover any problems that require immediate attention.